Manually intensive accounts payable processes significantly impact a business' bottom line, with companies spending huge amounts each year processing invoices, performing purchase order matches, addressing defects and responding to vendor inquiries.

BancTec's accounts payable (AP) automation solution, AP Master®, enables enterprises to significantly lower the processing cost per invoice and gain improved financial management. By leveraging BancTec's advanced technology and optimization experience, you can effectively automate your full accounts payable process while still retaining control. Services include converting invoices to digital format, capturing data and posting payment information to ERP and accounting systems.

Automated data capture and validation processes eliminate repetitive data entry tasks and guarantees your valuable information is captured accurately. BancTec's user-defined workflow further reduces costs by streamlining your processes to ensure faster throughput. On-screen work lists notify employees and supervisors of important information, including payment due dates and number of reminders received - this not only ensures payments are made on time but also helps companies take advantage of better cash flow management. Customized reports provide increased visibility into cycle times, bottlenecks, employee productivity and allow for workload balancing and month-to-month and year-to-year analysis.

BancTec's AP Master offers the best choice on the market for handling accounts payable procedures, reducing costs and letting you focus on what you do best: your business. Our AP Master solution can be customized to address any company's specific needs and requirements, or BancTec can even handle complete accounts payable outsourcing of transactional tasks. We help ease the burden of managing non-core operations, enabling you to take a more strategic view - ensuring accounts payable activities contribute to your company's bottom line objectives.

Features

  • Reduces your cost per invoice by improving payment accuracy, increasing productivity and shortening cycle times
  • Increases visibility into outstanding liabilities, invoice status and AP process performance through tracking tools and metrics
  • Reduces reliance on human accuracy when entering information into systems
  • Benefits from intelligent invoice recognition, line-item and header matching capabilities for purchase orders, invoices and receivables
  • Multi-level approval settings and dashboard monitoring
  • Customized, rules-based and user-defined workflow
  • ERP adaptors and integration services available

BPO Servies

  • AP Invoice Processing

    BancTec's AP Invoice Processing service is the ultimate outsourced offering for accounts payable automation, managing both electronic and paper invoices for a guaranteed reduction of processing cost per invoice.

  • Hosted Image Archives

    BancTec's document imaging and archiving services provide instant access to your documents and improved information management, as well as considerable cost reduction. Our advanced technology easily and accurately converts and stores digital documents, while web-enabled search tools offer quick and easy access to them.

  • Inbound Mail Processing

    Enormous amounts of paper documents flood global organizations. With BancTec's inbound mail processing service, you can outsource your entire mail center operations to a fully managed service that provides incoming mail receipt, document scanning, indexing, classification, archive, OCR and data entry and exception processing.

  • Image Capture

    BancTec offers the most advanced high-volume image capture services, which can easily streamline the process and deliver critical throughput efficiencies.

  • Backfile Conversion

    Using the industry’s fastest equipment, we scan and convert your entire volume of paper documents to electronic images for storage in records and document management and archive applications.

HARDWARE

SOFTWARE

  • Image Sentry™

    Advanced image quality and usability assurance software designed to achieve optimal image quality post-scan.

  • CenterVision®

    Transforming the way large organizations capture and process inbound paper and electronic documents. 

  • AP Master®

    Software-as-a-service (SaaS) solution offers end-to-end automation for the Purchase-to-Pay cycle by optimizing purchase requisition, order processing, invoice receipt, PO matching, invoice approval and routing functions.  Also available as onsite installed software solution.

Next Steps:

Locations

Serving several of the world’s most prominent global enterprises, in 50 countries.

Support

Continually updated client support services, for superior customer satisfaction.

1-800-226-2832

Call now, see how our customized solutions fit your business needs, not ours.

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Related Case Studies

  • Concentra

    An organization-wide focus on improving customer service and patient care led Concentra to evaluate accounts payable solutions that would optimize the AP business process and provide increased visibility and workflow capabilities.

  • GateHouse Media

    With more than 150 locations receiving and coding invoices, GateHouse Media decided to undertake a project to improve and automate their AP process, enabling them to reduce costs, cycle times and manual processing.

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